Admin Dashboard

Members

Basic user management tools for adding and managing team members

Members

The Members section provides basic tools for managing your organization's users, including adding new team members and maintaining user accounts.

Overview

User Management Features

Sharkforce offers basic user management capabilities:

User Administration

  • Add and remove team members
  • Manage user profiles and information
  • Configure basic roles and permissions
  • View user activity and status

Access Control

  • Role-based permission systems
  • Basic feature access management
  • Organization-specific data isolation

Adding New Members

Individual User Addition

Basic Information Required

  • Full name and display name
  • Email address (primary identifier)
  • Job title and department
  • Employee ID (if applicable)

Contact Information

  • Phone number
  • Office location
  • Emergency contact details

Employment Details

  • Hire date
  • Employment type (full-time, part-time, contractor)
  • Work schedule and shift patterns
  • Reporting manager

User Invitation Process

Invitation Workflow

  1. Enter user information in the invitation form
  2. Send invitation email to the new user
  3. User receives email with sign-up link
  4. User completes account setup
  5. User joins the organization

Invitation Management

  • Track invitation status
  • Resend invitations if needed
  • Cancel pending invitations
  • Monitor invitation acceptance rates

User Profile Management

Profile Information

Personal Details

  • Profile photo upload
  • Contact information updates
  • Basic personal preferences

Professional Information

  • Job title and description
  • Department and team assignments
  • Skills and certifications

System Settings

  • Login credentials management
  • Basic notification settings
  • Feature access permissions

Roles and Permissions

Role Management

Available Roles

  • Administrator (full system access)
  • Manager (team management capabilities)
  • Employee (standard user access)

Permission System

Feature Permissions

  • Dashboard access levels
  • Report generation capabilities
  • User management functions
  • System configuration access

Data Permissions

  • View permissions (what data users can see)
  • Edit permissions (what data users can modify)
  • Delete permissions (what data users can remove)

Administrative Permissions

  • User account management
  • System settings configuration
  • Security policy management

User Status Management

Active Users

User Activation

  • Account activation procedures
  • Welcome email automation
  • Initial setup guidance

Status Monitoring

  • Login activity tracking
  • Basic feature usage monitoring
  • User engagement indicators

Inactive Users

Account Management

  • Temporary deactivation
  • Account suspension procedures
  • Access restriction protocols

User Offboarding

  • Account deactivation procedures
  • Data transfer protocols
  • Access revocation checklists

Security Features

Access Security

Authentication Requirements

  • Password policy enforcement
  • Multi-factor authentication setup
  • Session management rules
  • Login attempt monitoring

Security Monitoring

  • Basic suspicious activity detection
  • Access pattern analysis
  • Security incident reporting

Data Privacy

Privacy Controls

  • Personal data protection
  • Basic consent management
  • Data minimization practices

Basic Reporting

User Analytics

Usage Statistics

  • Login frequency and patterns
  • Basic feature utilization rates
  • User engagement indicators

Administrative Reports

  • User status summaries
  • Basic permission audit reports
  • User activity logs

Troubleshooting

Common Issues

User Access Problems

  • Login difficulties
  • Permission errors
  • Feature access issues
  • Password reset problems

Administrative Issues

  • User invitation problems
  • Role assignment issues
  • Account activation failures
  • Data synchronization errors

System Maintenance

Regular Maintenance Tasks

  • User data cleanup
  • Permission audits
  • Security reviews
  • Performance optimization

Best Practices

User Management Strategy

Onboarding Excellence

  • Standardized onboarding processes
  • Clear role definitions
  • Regular check-ins

Ongoing Management

  • Regular permission reviews
  • Performance monitoring
  • Feedback collection

Security Best Practices

Access Control

  • Principle of least privilege
  • Regular access reviews
  • Prompt access revocation
  • Strong authentication requirements

Data Protection

  • Privacy by design
  • Data minimization
  • Regular security audits

This documentation reflects the current state of the Sharkforce member management system.