Reports

The reports section provides comprehensive insights into your work activities, attendance patterns, and performance metrics. Use these reports to track your progress and understand your work patterns.

Available Reports

Attendance Summary

Track your attendance patterns and work hours.

Includes:

• Daily check-in/check-out times
• Total hours worked per day/week/month
• Attendance rate percentage
• Late arrivals and early departures
• Missed check-ins or check-outs

Time Periods:

• Daily view
• Weekly summary
• Monthly overview
• Custom date ranges
• Year-to-date totals

Time Tracking Report

Detailed breakdown of how you spend your work time.

Features:

• Productive work hours
• Break time analysis
• Overtime tracking
• Time distribution charts
• Efficiency metrics

Visualizations:

• Daily time charts
• Weekly patterns
• Monthly trends
• Comparative analysis

Performance Metrics

Insights into your work performance and productivity.

Metrics Include:

• Task completion rates
• Workflow participation
• Goal achievement
• Performance trends
• Improvement areas

Analysis Types:

• Trend analysis
• Goal tracking
• Benchmark comparisons
• Progress indicators

Accessing Reports

Navigation

1. Go to Reports: Click "Reports" in the sidebar
2. Select Report Type: Choose from available report categories
3. Set Parameters: Configure date ranges and filters
4. Generate Report: Click "Generate" or "View Report"
5. Review Data: Analyze the presented information

Report Filters

Customize your reports with various filters:

Date Filters

• Specific date ranges
• Predefined periods (last week, month, quarter)
• Fiscal year periods
• Custom start and end dates

Data Filters

• Attendance types
• Break categories
• Workflow types
• Performance categories

Display Options

• Chart types (bar, line, pie)
• Data granularity (daily, weekly, monthly)
• Sort orders
• Export formats

Understanding Your Data

Attendance Metrics

Key Indicators:

• Attendance Rate: Percentage of scheduled days worked
• Punctuality Score: On-time arrival percentage
• Hours Variance: Difference from scheduled hours
• Consistency Rating: Regularity of attendance patterns

Reading the Charts:

• Green indicators: Meeting or exceeding expectations
• Yellow indicators: Areas for improvement
• Red indicators: Issues requiring attention
• Trend lines: Show improvement or decline over time

Time Analysis

Work Patterns:

• Peak Hours: When you're most productive
• Break Patterns: Frequency and duration of breaks
• Overtime Trends: Regular overtime patterns
• Efficiency Periods: Most and least productive times

Insights:

• Identify optimal work schedules
• Understand break needs
• Plan workload distribution
• Plan productivity timing

Performance Tracking

Goal Progress:

• Completion Rates: Percentage of goals achieved
• Timeline Adherence: Meeting deadlines
• Quality Metrics: Work quality indicators
• Improvement Trends: Progress over time

Benchmarking:

• Compare against personal bests
• Track improvement trajectories
• Identify success patterns
• Set realistic future goals

Report Actions

Exporting Reports

Save your reports for external use:

Export Formats:

• PDF: Professional formatted reports
• Excel: Detailed data for analysis
• CSV: Raw data for custom processing
• Image: Charts and graphs for presentations

Export Process:

1. Generate your desired report
2. Click "Export" button
3. Select format
4. Choose data range
5. Download file

Sharing Reports

Share insights with supervisors or team members:

Sharing Options:

• Email reports directly
• Generate shareable links
• Schedule automatic reports
• Create report summaries

Privacy Controls:

• Select what data to share
• Set access permissions
• Control sharing duration
• Revoke access when needed

Scheduling Reports

Automate regular report generation:

Schedule Options:

• Daily summaries
• Weekly reports
• Monthly overviews
• Quarterly reviews

Delivery Methods:

• Email delivery
• Dashboard notifications
• Mobile app alerts
• System downloads

Data Insights

Identifying Patterns

Attendance Patterns:

• Consistent arrival times
• Preferred break schedules
• Seasonal variations
• Day-of-week trends

Performance Patterns:

• Most productive days
• Optimal work durations
• Break effectiveness
• Goal achievement cycles

Improvement Opportunities

Time Management:

• Reduce late arrivals
• Plan break timing
• Balance work hours
• Improve consistency

Productivity Improvement:

• Focus on peak hours
• Adjust break schedules
• Set realistic goals
• Track progress regularly

Mobile Reports

Mobile Access

View reports on your mobile device:

Features:

• Responsive design
• Touch-friendly navigation
• Offline viewing capability
• Quick summary views

Mobile-Optimized Views:

• Summary dashboards
• Key metric highlights
• Simplified charts
• Essential data points

Mobile Actions

• View recent reports
• Check key metrics
• Export basic data
• Share quick summaries

Troubleshooting

Common Issues

No Data Showing

• Check date range settings
• Verify you have data for the selected period
• Ensure proper filters are applied
• Refresh the report

Incorrect Data

• Verify check-in/check-out records
• Check for missed entries
• Review break records
• Contact support if data appears wrong

Export Problems

• Check browser download settings
• Ensure sufficient storage space
• Try different export formats
• Clear browser cache

Slow Loading

• Reduce date range
• Simplify filters
• Check internet connection
• Try during off-peak hours

Getting Help

If you need assistance:

1. Check FAQs: Review common questions
2. Contact Supervisor: Discuss data interpretation
3. Technical Support: Report system issues
4. Training Resources: Access additional tutorials

Best Practices

Regular Review

Weekly Reviews:

• Check attendance summary
• Review time patterns
• Identify improvement areas
• Plan next week's schedule

Monthly Analysis:

• Analyze trends
• Compare to goals
• Identify patterns
• Set new objectives

Data Accuracy

Ensure Accurate Data:

• Check in/out consistently
• Record breaks properly
• Report technical issues promptly
• Verify data regularly

Data Hygiene:

• Review reports for anomalies
• Report discrepancies immediately
• Keep personal information updated
• Follow organizational data policies

Goal Setting

Use Reports for Goal Setting:

• Set realistic attendance targets
• Establish productivity benchmarks
• Track improvement progress
• Celebrate achievements

SMART Goals:

• Specific: Clear, defined objectives
• Measurable: Quantifiable metrics
• Achievable: Realistic targets
• Relevant: Aligned with job requirements
• Time-bound: Specific deadlines

Privacy and Security

Data Protection

Your report data is protected through:

• Encryption: All data encrypted in transit and at rest
• Access Controls: Only you and authorized personnel can view your data
• Audit Trails: All access is logged and monitored
• Data Retention: Data kept according to organizational policies

Your Rights

• Data Access: View all your stored data
• Data Correction: Request corrections to inaccurate data
• Data Export: Download your data in standard formats
• Privacy Questions: Contact your organization's privacy officer

Reports help you track your work performance and attendance. Review them regularly to understand your work patterns and stay informed about your attendance records.